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Document Deposit Assistant

Team: Gerrit Hübbers
Leader: Dr. Philipp Schaer, Dr. Agathe Gebert
Scientific unit: Computational Social Science (CSS)


Aim: Due to missing web-interfaces and the insufficient interoperability of databases and metadata formats the inclusion of full texts and metadata into repositories is a challenge - especially for me-dium-sized publishers, research units and editors. The project DDA aims to establish a self-deposit-platform for open access full-texts and metadata in order to reduce labor-intensive manual integration of these into the repositories. As such the DDA works as a broker between the content-providers and repositories similar to the EU-financed PEER-depot within the PEER-project. Unlike the PEER-project the DDA aims to establish a sustainable deposit-infrastructure and especially addresses small publishers and partners.

Approach: In order to import and index larger quantities of documents that cannot sensibly be integrated by individual self-upload we plan to establish and run an interactive self-deposit-portal which allows automated integration of different data formats. The DDA consists of two compo-nents: (1) a web-platform with an interactive questionnaire-based assistant (online wizard) to find out about the systems/databases used by the content-provider and guide him to the possible ways of delivering his data and (2) an upload platform and a converter to import and publish the data in the repositories.

Results: With its described functionality DDA is a fundamental piece of the open-access-transformation as it helps the content provider to import full texts and metadata en bloc into the repositories. This means that yet hidden content of publishers, journals and research units can be made freely available in the web – as well as research output on the basis of the right of secondary publishing. The latter type would be gathered by the institutional libraries and then delivered into a repository. Barriers to open access like work intensive single uploads and the unawareness on behalf of the content-provider of their own technical possibilities will be reduced. Whereas before these barriers could only be handled through intensive counseling and manual converting the DDA will automate these procedures. This will enable partners to act independently and contribute to the self-service philosophy favored by repository managers.


1.7.2015 – 30.9.2017

Sponsored by



  • Deutsches Institut für Internationale Pädagogische Forschung (DIPF)
  • Informationszentrum Bildung Leibniz-Informationszentrum Wirtschaft (ZBW)
  • German Institute of Global and Area Studies (GIGA)
  • Stiftung Wissenschaft und Politik (SWP)
  • Wissenschaftszentrum Berlin für Sozialforschung (WZB)
  • W. Bertelsmann Verlag
  • Verlag Barbara Budrich