FAQs for Visiting Researchers

General Questions

GESIS offers two grant programs for research visits: the EUROLAB Grant program and the GESIS Grant program. GESIS also welcomes applications for self-funded research visits. Furthermore, research visits can be organized and sponsored by a GESIS department for collaboration with GESIS staff.

EUROLAB Grants allow external researchers to pursue their own research projects based on data stored at the GESIS Data Archive. GESIS Grants enable the realization of research projects which GESIS and its guests jointly initiate and/or which aim to further develop infrastructure projects.

EUROLAB Grant holders as well as self-funded visiting researchers usually work at our location in Cologne. GESIS Grant holders and researchers invited by GESIS departments work either in Cologne or at our location in Mannheim.

 

In general, you are free to work whenever you want. However, access to GESIS facilities is only guaranteed during our opening hours (8 am to 5 pm, Monday to Friday). Researchers financially supported by GESIS (grant holders, departmental invitees) are expected to work on site on a daily basis.

 

Researchers financially supported by GESIS (grant holders, departmental invitees) are expected to use the funding to carry out their research at GESIS locations and can therefore not participate in external activities. In justified cases, exceptions may be made.

 

GESIS is a bilingual research institute using German and English as working languages. As a visiting researcher, you don’t need to speak any German.

 

GESIS will provide you with desk space and a computer (if desired) as well as access to printers, library, electronic journals, statistical software (Stata, SPSS, R; others upon request), and GESIS data sets (please see below for details). During your stay, you will have the opportunity to present and discuss your research topic and to network with GESIS experts. Subject to availability, you may also participate in GESIS Training events.

 

Yes, you are welcome to bring and use your own laptop. Upon request, we can provide you with an external monitor, keyboard, and mouse for your laptop. Please note that you will not have access to any GESIS network resources (e.g., statistical software) or printers from your private laptop.

 

All visiting researchers are provided access to Stata, SPSS, and R. Other statistical software such as Mplus can be made available upon request.

 

You can research the data available at GESIS in our data catalogue. An overview of some of the most popular data sets can be found here. Please take note of the GESIS data usage regulations (85 kB).

During your research visit, you can freely access all data in categories 0 and A. If you want to access restricted or disclosive data (categories B and C), you must apply for permission beforehand. To this end, please contact the GESIS Data Service. For on-site access to disclosive data via the Secure Data Center, we strongly recommend you apply at least three months in advance of your planned research visit as slots are limited and often fully booked.

If you would like to work with restricted-access data (categories B and C) while at GESIS, you need to apply for access beforehand with the GESIS Data Service. For on-site access to disclosive data via the Secure Data Center, we strongly recommend you apply at least three months in advance of your planned research visit as slots are limited and often fully booked.

 

Travel Arrangements and Practical Information

In case your research visit is funded by GESIS (EUROLAB Grant, GESIS Grant, departmental invitation), GESIS covers travel costs for economy class public transport tickets (trains, busses, planes, local public transport). All of your travel expenses will be reimbursed after your arrival at GESIS, but only upon presentation of the corresponding original receipts and stamped tickets.

 

This depends. GESIS Grant holders, self-funded visiting researchers, and departmental guest researchers are expected to organize their accommodation themselves. Upon request we can provide visiting researchers with a list of hotels close to GESIS with special rates. Accommodation for EUROLAB Grant holders will be booked by EUROLAB staff.

 

No. GESIS can only reimburse travel costs directly to you and based on invoices made out to you personally. GESIS cannot reimburse any invoices made out to, e.g., your university; neither can GESIS settle any invoices made out to GESIS directly by, e.g., a travel agency or any other third-party contractor.

 

Yes, you are welcome to bring your family for your research visit. Please contact us at eurolab(at)gesis(dot)org for more information regarding the specifics and logistics in each program.

 

This depends. Visa requirements for entering Germany vary from country to country, so please check with your national authorities and/or the German embassy whether you need a visa to travel to Germany.

 

No, GESIS does not cover any visa-related costs.

 

Yes, we can provide an invitation letter for your visa application. Please get in touch with us if you require a corresponding invitation letter. The visa process in embassies and consulates often takes time, so we recommend you start this process well ahead of the scheduled visit.

 

Yes, we can provide an invitation letter if your research proposal has been accepted by the EUROLAB.

 

No, GESIS cannot sponsor a work visa for visiting researchers.

 

Yes, you need valid health insurance for entering Germany and visiting GESIS. Short-term stays are sometimes covered by your national health insurance (e.g., if you are an EU citizen), while longer stays typically require separate policies with specialized providers. Please get in touch with your insurance provider to check what exactly is covered. In particular, we recommend you ensure your policy covers repatriation costs in case of severe illness.

 

We recommend you take out travel cancelation insurance for your trip (at your own expense). GESIS cannot cover any costs in case of cancellation.

 

Once we scheduled your research stay, we will send you our Welcome Information containing more practical information.

Please contact us if you plan to stay in Germany for more than one month. There are several things to consider when temporarily moving to Germany (e.g., visa issues, health insurance, apartment rental).

EUROLAB Grants

EUROLAB Grants are open to all researchers holding at least a master’s degree who want to work with data available at GESIS. Your research proposal must reference at least one data set hosted by GESIS.

 

No, EUROLAB Grants do not necessarily require you to be in the analysis phase of your project. You should, however, have a clear idea of which data you plan to use and at least some of these data have to be archived at GESIS.

 

You can research the data available at GESIS in our data catalogue. An overview of some of the most popular data sets can be found here.

Yes, as long as you want to work with data available at GESIS, you can apply for a EUROLAB Grant even if you have no institutional affiliation.

 

Yes, EUROLAB Grants are open to researchers based anywhere in the world including Germany.

 

EUROLAB Grants are designed for research visits of one month (or four weeks).

 

No, a EUROLAB Grant usually requires you to stay for a full month / four weeks. In exceptional circumstances, stays of three weeks or more may also be possible. Stays of less than three weeks are not possible. If you intend to stay for only two weeks to collaborate with GESIS staff on a joint research project, you may consider applying for a GESIS Grant. Other options of visiting GESIS are as a self-funded researcher or by invitation from one of the GESIS departments.

 

The call for EUROLAB Grants is published once a year, usually in September. The call typically remains open for about one month; the specific application deadline is published with the call and on the EUROLAB website.

 

Please submit your application through our online application form (link published in call for applications) by filling in the application form and uploading a CV, research proposal, and list of publications (if applicable). An international selection panel evaluates the applications on a competitive basis. The applications are assessed depending on the expected scientific merits.

 

Please upload your CV (incl. the details of two referees), research proposal (max. two A4 pages including the list of references), and list of publications (if applicable).

 

No, we do not accept applications via email. Please use our online application form (link published in call for applications). Should you experience technical problems with the online application, we kindly ask you to try and upload your application materials again after a few days.

 

The online application platform, at times, can experience technical difficulties. We apologize for any inconvenience this may cause. Should you experience technical problems with the online application, we kindly ask you to try and upload your application materials again after a few days. Should you still experience technical problems by then or in case it is the last day of the application period, you may send in your application materials via email to eurolab(at)gesis(dot)org.

 

The review process for EUROLAB Grants usually takes about six to eight weeks and we will notify you via email as soon as it has been completed.

 

A EUROLAB grant covers travel costs to and from GESIS up to a maximum amount of 500€ from European countries and 900€ from countries outside Europe. In addition, accommodation in serviced apartments is provided (i.e. booked and paid for) by GESIS for the duration of your stay.

 

EUROLAB Grant holders are housed in serviced apartments that are located centrally in Cologne and within walking distance of GESIS. Apartments are fully furnished and equipped with a small kitchenette as well as laundry facilities. If you have special requirements for your accommodation (e.g., accessibility), please reach out to us.

 

No, all EUROLAB Grant holders are housed in serviced apartments booked and paid for directly by GESIS. If you have special requirements for your accommodation (e.g., accessibility), please reach out to us.

 

Yes, you are welcome to bring your family with you during your stay. Please contact us in advance if you plan to bring family with you for your research visit.

 

EUROLAB Grant holders always are based at GESIS Cologne.

 

Yes, we would prefer if you presented the research you are conducting during your stay. This does not mean that your research project has to be completed – you are more than welcome to present work in progress.

 

It is up to you where you publish the outcome of your research visit. GESIS encourages publication in open-access journals. GESIS also publishes a number of open-access and other journals and you are more than welcome to submit a paper or report to one of these. Regardless of where you publish your outcomes, we kindly ask you to acknowledge the support received from GESIS in any publications based on work you did during your research visit.

 

GESIS Grants

GESIS Grants reflect the wide range of GESIS activities. They are open to two groups of people:

  1. advanced doctoral candidates and postdocs up to four years after completing their doctoral studies
  2. representatives of research institutions who hold a university degree and work in the area of data management, information retrieval, and other GESIS services

Applicants to a GESIS Grant must plan to work together with a GESIS staff member to initiate a joint research project, paper, or infrastructure project. Researchers who have previously worked with GESIS staff are not eligible for a GESIS Grant but should rather seek an invitation from the respective GESIS department.

No.

 

Yes, as long as you are a doctoral student or a postdoc up to four years after completing your doctoral studies, you can apply for a GESIS Grant even if you currently have no institutional affiliation.

 

Yes, GESIS Grants are open to researchers based anywhere in the world including Germany.

 

GESIS Grants are designed for research visits between five working days and three months.

 

The call for GESIS Grants is published once a year, usually in March. The call typically remains open for about one month; the specific application deadline is published with the call and on the EUROLAB website.

 

Please submit your application through our online application form (link published in call for applications) by filling in the application form and uploading a CV, cover letter, and information on your preferred GESIS cooperation partner. The GESIS Board of Directors reviews the applications on the basis of the preliminary examination results provided by the scientific departments. The criteria for the assessment of the applications will be compatibility with GESIS’ mission, the expected output, and the quality of the application.

 

Please upload your CV (incl. the details of two referees), cover letter (title of project and description of project / purpose of your visit and expected output, max. 600-800 words), and information on your preferred GESIS cooperation partner. As the GESIS Grant program is highly competitive, we recommend to identify and contact at least one preferred GESIS cooperation partner prior to your application.

 

No, we do not accept applications via email. Please use our online application form (link published in call for applications). Should you experience technical problems with the online application, we kindly ask you to try and upload your application materials again after a few days.

 

The online application platform, at times, can experience technical difficulties. We apologize for any inconvenience this may cause. Should you experience technical problems with the online application, we kindly ask you to try and upload your application materials again after a few days. Should you still experience technical problems by then or in case it is the last day of the application period, you may send in your application materials via email to eurolab(at)gesis(dot)org.

 

The review process for GESIS Grants usually takes about eight to ten weeks and we will notify you via email as soon as it has been completed.

 

A GESIS grant covers travel costs to and from GESIS up to a maximum amount of 500€ from European countries and 900€ from countries outside Europe. For the duration of their stay, guests will receive a lump sum of 2000€ per month to cover accommodation and subsistence expenses (meals, local transport, etc.).

 

Yes, you are welcome to bring your family with you during your stay. Please contact us in advance if you plan to bring family with you for your research visit.

 

The location of GESIS Grant holders is bound to the research collaboration: if you collaborate with a colleague from Mannheim, you will be based in Mannheim; vice versa, if you collaborate with a colleague from Cologne, you will be based in Cologne.

 

It is up to you where you publish the outcome of your research visit. GESIS encourages publication in open-access journals. GESIS also publishes a number of open-access and other journals and you are more than welcome to submit a paper or report to one of these. Regardless of where you publish your outcomes, we kindly ask you to acknowledge the support received from GESIS in any publications based on work you did during your research visit.

 

Self-funded Research Visits

Self-funded research visits are open to researchers of all career stages and from all over the world (including Germany). Please apply through our online application form. Research visits are accepted subject to availability and based on the quality and thematic fit of the research proposal.

 

The duration of self-funded research visits is flexible. We recommend a minimum duration of five working days. Please contact us if you plan to stay in Germany for more than one month. There are several things to consider when temporarily moving to Germany (e.g., visa issues, health insurance, apartment rental).

 

Applications for self-funded research visits are accepted year-round.

 

Please submit your application through our online application form by filling in the application form and uploading a cover letter, CV, research proposal, and list of publications (if applicable and not included in CV). EUROLAB staff will review your application and get back to you as soon as possible.

 

We do not require any certificates. When applying for a self-funded research stay, please upload the following documents: cover letter, CV, research proposal, and list of publications (if applicable and not included in CV).

 

No, we do not accept applications via email. Please use our online application form. Should you experience technical problems with the online application, please contact us at eurolab(at)gesis(dot)org.

 

Nothing! GESIS hosts visitors and provides desk space and other support free of charge. You will, however, have to cover all your travel, visa, accommodation, and sustenance costs.

 

Yes, you are welcome to bring your family with you during your stay. Please contact us in advance if you plan to bring family with you for your research visit.

 

Yes, GESIS is a member of the Erasmus+ program and can host staff. The ERASMUS+ Programme of the European Commission is open to many seeking funding for higher education. Eligibility varies from one action to another and from one country to another. Please inquire at your home institution whether you are eligible for one of the funding options.

 

Several European and national institutions offer research grants supporting research stays of international scholars in Germany, for example: DAAD, Marie Curie, and Humboldt Foundation. An overview of funding opportunities can be found here. In addition, your home institution or national agencies may offer a number of funding opportunities as well.

 

Yes, we can provide an invitation letter if your research proposal has been accepted by the EUROLAB.

 

It is up to you where you publish the outcome of your research visit. GESIS encourages publication in open-access journals. GESIS also publishes a number of open-access and other journals and you are more than welcome to submit a paper or report to one of these. Regardless of where you publish your outcomes, we kindly ask you to acknowledge the support received from GESIS in any publications based on work you did during your research visit.